User Access Policy – Switch user types

|  Posted: March 21, 2019  |  Categories: BizTalk360
Tags: BizTalk360

It’s almost time to upgrade your BizTalk360 application! We have our new release coming up, BizTalk360 v9.0 with exciting new features and enhancements, as always. For any product to be successful, it is important that the customer feedback is well addressed and acted upon. The product grows based on the customer suggestions to cater their business requirements.

We always make sure the product features meet the customer expectations.

In this blog, I would like to explain about one such enhancement which was requested by many customers.

In the new version BizTalk360 v9.0, you can switch between the user types. Let’s get into the complete details.

Current challenge with User Access policies

Consider a scenario where you have created few normal users and super users in your organization to access BizTalk360. What happens if the person configured as the super user leaves the organization? There would be a situation where a Normal user needs to be given rights as a Super user. In such case, there was no option to convert the user and we will have to delete the user and recreate it again with the necessary permissions. This would be a time-consuming process.

Switch User types

We very well understood the difficulty of the customer and hence decided to enhance this feature in our upcoming release to provide an option to switch between the user types.

Let’s look at this feature in detail.

Normal user to super user

There might arise a situation wherein a normal, user with limited access to BizTalk360, must be made as the Super user for various reasons. In this scenario, deleting the normal user and creating it again would be cumbersome task. To ease this task and make BizTalk360 more user friendly, we have now added the capability to convert the Normal user to a Super user. In the User Interface, by editing the custom user, it can be converted to a Super user, simply by enabling the ‘Is Super User’ toggle button. A confirmation message would appear to confirm the action of conversion.

After the conversion happened, the user will now be a Super User and have access to all the environments.

Super user to normal user

Now what if you need to convert a Super user to a Normal user. In that scenario, you have to decide on the permissions for the normal user. This has been taken care of during the conversion. Once the user confirms on the conversion to the normal user, the capability to add permissions will be displayed and the user can select the access permissions.

 

As the conversion happens in a single step, this will definitely ease the work for the user. By editing the user, the user type can be switched. Now there is no need to worry if there is role change happening for the people in the organisation, or if someone is leaving/joining the company. You can switch between the user types in just a single click.

Edit/Delete option disabled for logged in user

There might arise a question as to what happens if a user who is logged in to BizTalk360 tries to edit /delete himself. It might not be required for a user to be able to edit/delete his own permissions. This might not be a valid scenario. The environment details would be mapped with the logged in user to access the BizTalk artifacts. When that user tries to edit/delete his permissions, an exception would be thrown in this case, as the environment details would not be available for that user. To avoid this exception, the edit/delete option is disabled by default for the logged in users. This information is shown in the UI as per the below screenshot. The logged in user would be able to edit and delete the other users.

Conclusion

At BizTalk360, we always introduce the features that make the product more user friendly and that results in customer satisfaction.  There are lot more features and enhancements coming up in BizTalk360 v9.0. What are you waiting for? Once the new version is released, upgrade to the latest version and enjoy the new features. We are happy to hear your suggestions and feedback which you put in our feedback portal. Happy monitoring with BizTalk360!

 

Author: Praveena Jayanarayanan

I am working as Senior Support Engineer at BizTalk360. I always believe in team work leading to success because "We all cannot do everything or solve every issue. 'It's impossible'. However, if we each simply do our part, make our own contribution, regardless of how small we may think it is.... together it adds up and great things get accomplished."

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